Office Deep Cleaning Checklist: Preparing Your Workplace for Us

By Nic Bohanna on February 22nd, 2024

Across a broad range of industries, maintaining a clean and hygienic workspace is crucial for employee well-being, productivity and commercial reputation. As such, a number of businesses opt to have the office periodically deep cleaned. 

Whilst this is a preference and good practice for a lot of companies, in other instances, such as businesses that manufacture food, it is a legal requirement.

Regular deep cleaning goes beyond surface-level dusting and vacuuming; it involves a thorough and systematic approach to address all corners of the office, from desks and cabinets to restrooms and common areas.

Today, we at Synserv are offering guidance on preparing your office for a visit from a professional deep cleaner. By following the below advice, you can ensure any cleaning is efficient and of sufficient quality. Failing to prepare may compromise the cleaner’s ability to work optimally, which will only harm your business in the long run.

Preparing for the Deep Clean

As a leading provider of deep cleaning services, we know what it takes to ensure the cleaning process is smooth and efficient. In order for your cleaner, and invariably you, to get the best results from a deep clean, you need to prepare the space. 

This involves the following:

  1. Clearing Surfaces: Remove all unnecessary items from desks, tables and shelves to provide ample space for cleaning. This includes personal belongings, office supplies and any clutter that may obstruct access.
  1. Disassemble Furniture: Disassemble furniture (chairs and desks) to allow for thorough cleaning of both the visible and hidden surfaces.

This is particularly important for areas that are difficult to reach with regular cleaning methods. Whilst this is difficult to do in larger commercial spaces with a lot of foot traffic, it is worth doing.

The Importance of Deep Cleaning

We appreciate for those who have never enlisted the help of a deep cleaning expert, the importance of having your premises cleaned to this standard may be missed.

In the UK, businesses are legally obligated to maintain a hygienic workspace in accordance with various health and safety regulations. Regular deep cleaning is crucial for complying with these regulations and ensuring a safe and healthy work environment for employees. 

While deep cleaning is necessary for some businesses over others, it’s still good practice to have any commercial space cleaned thoroughly, to a high standard, regularly.

Deep cleaning helps companies meet their legal obligations under the following key legislation:

  • Health and Safety at Work Act (1974): Mandates that employers provide a safe and healthy workplace for their employees, including maintaining clean and hygienic facilities.
  • Food Standards Agency (FSA) Regulations: For businesses that handle food, deep cleaning is essential to prevent the spread of foodborne illnesses and comply with FSA regulations.

This is not an exhaustive list, we merely wanted to provide a few examples. There are other legislative requirements surrounding cleaning and hygiene that all business owners must follow.

Making the Deep Clean Easy: Preventative Measures

Regular deep cleaning is essential for maintaining a healthy and productive workspace. However, it’s equally important to adopt preventive measures in between deep cleans to keep the office fresh and germ-free. These measures include:

  1. Encourage Regular Handwashing: Remind employees to wash their hands frequently with soap and water to prevent the spread of germs
  1. Provide Hand Sanitiser: Place dispensers of hand sanitizer throughout the office to encourage quick and convenient hand hygiene
  1. Encourage Proper Disposal of Waste: Educate employees on proper waste disposal practices to prevent litter and promote hygiene
  1. Clean Messes Promptly: Encourage employees to clean spills or messes immediately to avoid the build-up of dirt and bacteria
  1. Regular Trash Removal: Employ regular trash removal services to keep trash bins emptied and prevent odour buildup

By implementing a comprehensive deep cleaning schedule and adopting preventive measures, businesses can create a hygienic and productive workspace. This promotes employee well-being, enhances overall productivity, drives compliance and enhances reputation.

In addition to the above, it is important that any commercial cleaning company is experienced, accredited and sufficiently insured. If you are looking for a cleaning company of leading quality to assist with contract cleaning in London, contact us today.

Image of Nic Bohanna

Written by

Nic Bohanna

Key Client Manager

Nic is the Key Client Manager at Synserv with a degree from the prestigious Durham University. With a background in management in the service industry, he now ensures all our passive fire protection services run smoothly. When he’s not at work, you’ll find him pursuing his favourite activities of hill walking, a game of golf, or enjoying a nice cold pint.

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